Terms and Conditions

By registering for the Ice Bear Exchange you understand & agree to be bound to these Terms & Conditions at all times.


We would like to remind you that dancing is an aerobic and physical activity, and that participation is at your own risk. The Ice Bear Exchange organisers cannot accept responsibility for any claim, injury, loss or damage which may occur from your participation in the Ice Bear Exchange.

Refund policy

We’re very sorry, but we do not offer refunds on tickets. However, we will be running a waiting list and if there is anyone on the waiting list, we can offer tickets to them. Please contact us directly, the earlier the better.

Tickets are not shareable or transferable.


Organisers and volunteers have a right to work in a safe and non-threatening environment. We reserve the right to refuse admission and/or contact with any person who displays verbal, physical and/or threatening behaviour towards our staff.

All dancers at Ice Bear Exchange have the right to enjoy dancing in a safe and enjoyable environment where appropriate etiquette and behaviours are expected. We reserve the right to ask any person who displays inappropriate dance floor behaviour towards our dancers to leave the event.

Ice Bear Exchange reserves the right to turn down registrations or refuse entry to any part of the event.


The Ice Bear Exchange organisers reserve the right to make any change to schedule, venues & prices without prior notice.

Filming and Photography

Anyone attending the Ice Bear Exchange agrees that they can be photographed or filmed at any time that they are in the main areas of Ice Bear Exchange venues. They also agree that these photographs and video footage can be used for Ice Bear Blues and the photographer’s promotional purposes.